Privacy Swiss® is a cloud platform designed to manage Data Protection within a company in an integrated and centralized manner, with a particular focus on the Swiss Federal Act on Data Protection (FADP) and the GDPR.
It enables the administration of privacy notices, records, appointments, risk assessments, incidents, data subject rights, and documentation, transforming compliance from an abstract obligation into a clear and traceable operational process.
Privacy Swiss® is designed for:
SMEs and corporate groups seeking to structure their privacy governance;
In-house DPOs, consultants, and professional firms managing multiple clients;
Public entities and complex organizations with numerous processing activities, distributed roles, and periodic audits.
The platform is designed to support:
The features (records, DPIAs, breaches, rights, transfers, etc.) are intended to assist in documenting and demonstrating compliance under both regulatory frameworks.
You have fragmented records, multiple versions of the same document, and no unified view of compliance status;
the traceability of decisions, risks, and incidents is limited or non-existent.
You work on a single centralized system, with dedicated Suites for Governance, Risks & DPIA, Incidents & Rights, Training & Documentation;
each activity is linked to processing operations, roles, risks, and documents, making accountability demonstrable in just a few clicks.
Certainly: you can request a personalized demo, during which one of our consultants will showcase the features most relevant to your business context and address your specific questions.
Privacy Swiss® offers, among other features:
definition of roles and responsibilities (controllers, processors, DPOs, and data handlers);
corporate privacy mapping and processing records;
DPIAs, risk analyses, and legitimate interest assessments;
management of personal data breaches;
management of data subject rights;
monitoring of data transfers outside the Confederation;
privacy training, management, and document archiving;
monitoring dashboards to keep compliance levels constantly under control.
Everything is designed to save time, reduce risks, and make your organization audit-ready.
Yes. Privacy Swiss® is designed to be configurable:
fields, dropdown lists, and document templates can be adapted to your organization’s needs;
roles, access profiles, and views can be configured by entity, company, or area;
workflows can be tailored to your internal policies while maintaining a structure consistent with FADP/GDPR requirements.
Yes. Privacy Swiss® is multilingual: it is available in Italian, German, French, English (and other languages supported by the group), thus accommodating the typical context of multilingual Swiss groups and international organizations.
Data are stored in cloud environments secured and compliant with international security standards, with data centers located in jurisdictions appropriate to the nature of the service (Swiss/European context).
Details on location and security measures can be provided in the contractual documentation and the Data Processing Agreement (DPA).
Security is one of the cornerstones of Privacy Swiss®. Technical and organizational measures are implemented, including:
encrypted communications;
secure access management (authentication, roles, permissions);
operation logging and auditing;
regular backups and business continuity plans;
internal procedures for managing security incidents.
Upon request, further technical details and security policies can be shared.
Within your organization, data access is managed through:
user roles (e.g., Admin, DPO, Operator) with different permissions;
segmentation by company/entity/area, if operating as a group.
The technical and support team can access data only when strictly necessary (e.g., for support or maintenance), in compliance with the DPA and confidentiality regulations.
Yes: Privacy Swiss is designed to meet the requirements of the EU General Data Protection Regulation (GDPR) and the new Swiss Data Protection Act 2023 (FADP).
It helps you document, demonstrate, and manage compliance across both regulatory frameworks.
Yes. For the use of Privacy Swiss® as a tool supporting the Data Controller, a Data Processing Agreement / appointment as Data Processor is provided, in compliance with the FADP and the GDPR.
In the case of groups or specific structures, we assess together the correct configuration of roles (controller, joint controllers, processors, sub-processors).
We offer different types of licenses based on organizational structure and needs:
Single-company license – for businesses with a single legal entity;
Corporate group license – for organizations with multiple companies/brands to manage uniformly;
DPO/consultant licenses – for those managing multiple clients within a single platform.
For commercial details (pricing, users, storage, etc.), we can provide a tailor-made solution.
Yes. Privacy Swiss® is also designed for groups and consultants:
multiple legal entities can be mapped within the same instance;
records and roles can be kept separate while providing an aggregated group view;
different permissions can be managed for users who oversee only specific companies.
It depends on the complexity of your organization and the current state of your privacy governance, but on average:
the initial onboarding (configuration, first records, roles, basic training) takes a few hours, rather than months as with manual tools;
many companies see tangible benefits within 30–60 days, particularly in terms of reduced time spent on documentation tasks and increased clarity on processing activities.
Yes. We provide import and migration procedures for:
existing processing records (e.g., in Excel);
documentation (policies, privacy notices, appointments);
any structured data from other applications.
The goal is to transition to Privacy Swiss® without losing operational continuity.
Yes. Privacy Swiss® was developed within the Opticon group (Opticon Data Swiss / Opticon Data Solutions), which combines:
Privacy Encoder® – a GDPR compliance platform at the European level, focused on companies and consultants operating under EU regulations (privacyencoder.com);
Parrot Whistleblowing® (ParrotWB) – a reporting channel for secure and compliant whistleblowing management (parrotwb.com);
AI Encoder® – a modular cloud platform to govern Artificial Intelligence within companies in compliance with the AI Act (aiencoder.ai).
Yes. Privacy Swiss® was developed within the Opticon group (Opticon Data Swiss / Opticon Data Solutions), which combines:
LegalTech expertise;
cybersecurity expertise;
the ability to design processes, policies, and controls tailored to your organization.
If you need not only the platform but a comprehensive compliance pathway, we can support you with consulting, training, and technical security services.
Certainly. You can:
request a personalized demo of Privacy Swiss®, where you will see the platform applied to use cases most relevant to your organization;
request an exploratory call to determine whether, in addition to Privacy Swiss®, it makes sense to integrate tools such as Privacy Encoder®, ParrotWB®, or AI Encoder® into your scope.
The best way to understand if the platform is suitable is to see it in action on your real-world challenges.
